2024 Missions Leaders Meeting (MLM)

Early Registration is $345 per person for double occupancy and the price includes 3 nights lodging on-site (02/28, 02/29, 03/01) and 8 on-site meals (dinner on 02/28 through breakfast on 03/02). The registration cost also covers use of most property amenities.

Commuter Registration is $225 per person. This price includes 8 on-site meals (dinner on 02/28 through breakfast on 03/02). This registration does NOT include lodging. Please refer to the Other Lodging page to secure off-site lodging for Wednesday, February 28th through Saturday, March 2.

As we have a limited number of rooms at this venue, all attendees must share a room with one other person. We make every effort to assign you to a room with your listed "roommate preference". If no one is listed, we prayerfully do our best to match you with a roommate using criteria such as interests in similar regions of the world, age, and/or home church location.

Due to the limited number of rooms at this venue, it's unlikely we will be able to offer private rooms. However, if you are interested in this possible option, please email Christine Cottrell (christine@vmteam.org) ASAP, as availability will be on a first come first serve basis. Once we hear from you, we will add you to a waiting list and will let you know if any single rooms become available. FYI, the cost for a private room will increase to $840.

Due to the limited number of rooms at this venue, we want to give priority to leaders from our partnerships to register first. If you have someone additional you want to invite, please email their name to Christine Cottrell (christine@vmteam.org) and she will add them to a waiting list. If we still have space available after January 1st, we can begin extending invitations to those on our waiting list.

We cannot accommodate children, except for nursing infants.

Refunds, less a 15% cancellation fee (per registrant), can be made until February 1st, 2024. However, if your cancellation is Covid-related, we will provide a full refund anytime before the conference starts on February 28th.

We highly recommend you arrive between 3:00 PM and 6:00 PM for check-in on Wednesday, February 28th. The venue does not have a staffed front desk so all check-in procedures will occur inside the "Texas Sage" meeting room, which is next to the "Welcome Center". At check-in, you will receive your room building/number, room key, name badge and any conference materials.

If you arrive before the 4:00pm check-in, you are welcome to relax in any of the outside seating areas around the venue. There will also be tables and chairs set up in the “Texas Sage” meeting room, as well as some snacks, drinks and food provided for those arriving early. The “Texas Sage” meeting room is also where the official check-in will be, as well as our main sessions during the week.

If possible, please plan to arrive to the venue NO LATER than 9:00 PM. The venue does NOT have a staffed front desk, nor does it have on-site assistance for late arrivals. Please contact Christine Cottrell ahead of time if you think you may be arriving later than 9:00 PM.

Check-in begins at 4:00 PM. The conference will begin with dinner together at 6:15 PM and the main evening session is at 7:30 PM.

The conference ends at 11:00am on Saturday, March 2nd. We will be concluding with worship. Our last meal at the venue will be breakfast on Saturday morning, so there will be NO lunch on-site Saturday.

Unfortunately, the venue has NO on-site availability for individual reservations. If you need to arrive a day early or stay later, we recommend you look for a hotel either in New Braunfels (see Other Lodging page) or near the airport.

Whatever you want! Keep in mind that late February in New Braunfels, Texas is usually in the 60s-70s during the day and 30s-40s at night, so dress accordingly.

If you have specific dietary restrictions such as: Gluten Free, Dairy Free, Vegan, Vegetarian, Nut Allergy, or any other food allergy, please email Christine Cottrell (christine@vmteam.org) as soon as possible. Please be aware that while the dining room staff does its best to accommodate dietary restrictions, they can only guarantee separate food options for those with specific allergies.

As of October 2023, masks are voluntary in Texas, so it is up to each attendee to decide whether they will wear a mask or not. We would encourage you to take precautions you feel more comfortable with based on your health needs. If you are sick or feeling you are getting sick, we ask that you please stay home. We will provide full refunds until 02/28 for anyone who needs to change plans due to COVID concerns.